Henriette Reerink (UB Amsterdam) & Saskia van Bergen (UB Leiden) - 19 september 2012

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1. ‘Everything should be made as simple as possible, but not simpler’ Einstein www.academischecollecties.nl portal to Dutch academic heritage Saskia van Bergen &…
  • 1. ‘Everything should be made as simple as possible, but not simpler’ Einstein www.academischecollecties.nl portal to Dutch academic heritage Saskia van Bergen & Henriette Reerinkin commission of the Dutch Heritage Foundation (SAE) w.van.bergen@library.leidenuniv.nl henriette.reerink@uva.nl
  • 2. COLLECTION Hugo de Vries The collection consists of 2 Sammelbände with in total 48 offprints which can be identified as from the personal library of De Vries. One volume has an index writtenLiber 2011 2 in his hand.
  • 3. Liber 2011 3
  • 4. 1. cross sectoral cooperation: 2 museums and 3 libraries2. collection descriptions (context) in EAD format3. use of international metadata standards4. international exchange (Europeana, ArchiveGrid)5. raise awareness, knowledge sharing, training6. build an “easy” infrastructure7. reach the generally interested public DISH 2011 4
  • 5. image databases UNICUM partners Europeanapublic collection ArchiveGrid end users RCE keepers OCLC UNICUM (DiMCoN) XTFfront-end • collections • items + images • stories search conversions / engine mappings metadata itemsback-end Fedora Xhive DB metadata • metadata items (CDWA • collections (EAD) items Lite) • stories • images (jpeg’s) items jpeg’s repository XML items CMS UNICUM partners
  • 6. Cake Walk DISH 2011 6
  • 7. Challenges• Strong commitment, but different interests and priorities• Cooperation to get funding or to go along with the flow• Different levels of knowledge• Technical infrastructure• No harvesting of the individual institutions• Formulation of a business model is part of the project• Standards and Metadata DISH 2011 7
  • 8. Challenges: Harvesting (items)• The portal is harvested (→ RCE → Europeana)• The contributing partners still work with periodic exports DISH 2011 8
  • 9. Challenges: Business model Precondition: (temporary) advantages of the portal for each of its contributors• Organisational structures• Financial expectations• Operational processes DISH 2011 9
  • 10. Process•Standards•Descriptive metadata•Conversion and mapping DISH 2011 10
  • 11. Standards: collections- EADTestsite DISH 2011 11
  • 12. Standards: identifiersCollections:ISILexample: NL-LdnUBL-identifier partner institutionhttp://www.nationaalarchief.nl/informatiebeheer-archiefvorming/isilItems:URNexample : urn:nbn:nl:ui:36-ubl-identifier partner institutionhttp://wiki.surffoundation.nl/display/standards/Registration+Catalog+urn-nbn-nl-ui DISH 2011 12
  • 13. Standards:items- CCO and CDWA Lite ✚ DISH 2011 13
  • 14. Standards:items- CCO and CDWA Lite Content standard: CCO<cdwalite:displayMaterialsTech>  pen and sepia ink on laid paper; watermark: star in circle with cross(Briquet 6088)</cdwalite:displayMaterialsTech>  Data structure standard: CDWA Lite DISH 2011 14
  • 15. Standards:items-descriptive metadata Testsite‘This is the way our metadata will be published on the website. Are we happy with this result?’ DISH 2011 15
  • 16. Standards:controlled vocabulary•Raising awareness - AAT -NBC•Metadata clean-up DISH 2011 16
  • 17. Conversion and mappingManual data curation? DISH 2011 17
  • 18. Conversion and mapping http://code.google.com/p/google-refine/ http://europeanalabs.eu/sip-creator/ DISH 2011 18
  • 19. Pitfalls and lessons learned•Make sure the success of the project is important for allpartners•No interface or data set is perfect•Don’t operate over the heads of the partner institutions, worktogether•To talk is good, to act is better•Take away the barriers for participation•Take a personal approach: ‘Humanise’ your language and interface, give custom advices and mappings• Keep your focus DISH 2011 19
  • 20. www.academischecollecties.nlDISH 2011 20
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