Stock -Questionnaire for Internal Control

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Questionnaire for internal control 1. Are stocks stored in assigned areas? 2. If so, is access to these areas limited? 3. Are stocks insured against the following risks? (a) Fire? (b) Strike, riot and civil commotion? (c) Flood? (d) Hail damage where applicable? 4. If the answer to any of the above is negative, is it due to specific decision taken by a senior official? 5. Is a record maintained for the insurance policies? 6. Is the record reviewed periodically? 7. Is there an official who decide
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  Questionnaire for internal control 1.   Are stocks stored in assigned areas?2.   If so, is access to these areas limited?3.   Are stocks insured against the following risks? (a)   Fire? (b)   Strike, riot and civil commotion? (c)   Flood? (d)   Hail damage where applicable?4.   If the answer to any of the above is negative, is it due to specific decision taken by asenior official?5.   Is a record maintained for the insurance policies?6.   Is the record reviewed periodically?7.   Is there an official who decides on the value for which the stocks are to be insured?8.   Is the adequacy of the insurance cover reviewed periodically?9.   Are perpetual stock records kept for? (a)   Raw materials? (b)   work-in-progress? (c)   Finished goods? (d)   Stores?10.   Are they periodically reconciled with accounting records?11.   Is there a system of perpetual inventory for stocks of? (a)   Raw materials? (b)   work-in-progress? (c)   Finished goods? (d)   Stores?12.   Where there is a system of perpetual inventory count: (a)   Is there a periodical report of shortages/excess? (b)   If so, are these differences investigated? (c)   Are these differences adjusted in the stock records and in the financial accounts? (d)   Is written approval obtained from a responsible official to adjust thesedifferences?13.   Are there norms for stock levels to be held?14.   Is there a periodic reporting of? (a)   Slow-moving items? (b)   Damaged items? (c)   Obsolete items? (d)   Over-stocked items?15.   is there a well-laid out written procedure for inventory count?16.   Are stocks physically verified once in a year?  a.   Is this done by a person independent of persons who are responsible formaintaining these records or the storekeeper?b.   Are written instructions prepared for guidance of employees engaged inphysical stock taking to cover? (i)   Proper identification and arrangement of stocks? (ii)   Cut-off points of receipts and deliveries? (iii)   Recording of the condition of the stocks? (iv)   Compliance with the conditions warranties in the relativeinsurance policies?17.   Are the physical inventory records, such as tags, cards, tally sheets, under numericalcontrol?18.   Are the clerical steps in the preparation of stock sheets checked independently for? (a)   Summarization of quantities? (b)   Unit rates? (c)   Additions? (d)   Extensions? (e)   Unit conversions? (f)   Summarization of cards and/or sheets?19.   Are the quantities shown in the stock sheets compared with the quantities declared tobanks or insurers, where possible?20.   If there are significant variations between the actual stocks and book stocks: (a)   Are they investigated? (b)   Is a recount made where necessary? (c)   Is the stock book corrected with proper authority?21.   Are the following stocks checked? (a)   Physically by the company’s staff?   (b)   With certificates from concerned holders of the stocks? (a)   Stock in public warehouses? (b)   Stocks with consignees? (c)   Stocks with sub-contractors for fabrication, etc.? (d)   Stocks with customers, on approval? (e)   Stocks in bonded warehouses? (f)   Stocks pledged with third parties?22.   Is st ock on hand relating to third parties, such as customer’s stocks and consignments physically segregated or properly identified?23.   Are the procedures relating to record keeping and stock-taking made applicable to thirdalso?24.   Are confirmations obtained from the third parties for stocks held on their behalf?25.   Are records maintained for? (a)   Scrap available for sale? (b)   By-products?  (c)   Returnable containers?26.   Is there an adequate recording procedure for? (a)   Stocks with outsides? (b)   Stocks of outsiders held by the company?27.   Is there a system of job/production orders for control of production?28.   Does the storekeeper issue raw materials; stores etc., only against Requisition Notessigned by properly authorized officials?29.   Does the storekeeper acknowledge in writing the quantity of finished goods receivedfrom the Factory?30.   Is the stock record periodically checked with such acknowledgments?31.   Does the cost system provide for obtaining units or job order costs for? (a)   Work-in-progress? (b)   Finished goods?32.   Is the cost system integrated with/or reconciled to General Ledger controls as regards: (i)   Material?( ii ) Labour?( iii ) Overheads?33.   Does the cost system provide for detailed units or job order costs in terms of?a.   Raw material costs?b.   Direct labour?c.   Overheads?d.   Physical quantities?e.   Unit rates?34.   Are similar records kept for service departments also?35.   Are overhead rates: (a)   Reviewed periodically by designated employees? (b)   Adjusted in the light of current experience?36.   Are separate control accounts maintained for stock of? (a)   Work-in-progress? (b)   Finished goods?37.   In a job order industry, are the estimates of costs compared with actual costs?38.   If standard cost system exists: (i)   Are variances investigated?( ii ) Are standards reviewed periodically?
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